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Documents and Media Permissions Reference

Documents and Media Permissions Reference Liferay 7.4 U76+/GA76+ Manage access to Documents and Media assets using application and resource permissions. With role-based access control, you can...

Configuring Documents and Media Previews

Official Documentation

Configuring Documents and Media Previews Liferay 7.4 U84+/GA84+ By default, Liferay uses PDFBox to generate previews for files added to the document library. This is because PDFBox is the only...

Configuring Caching for Documents and Media

Official Documentation

Configuring Caching for Documents and Media Liferay 7.3 U23+, Liferay 7.4 U21+, GA21+ By default, Documents and Media files are not cached by browsers or servers. This is because file visibility...

Enabling Document Creation and Editing with Google Drive

Official Documentation

Enabling Document Creation and Editing with Google Drive Liferay DXP provides integration with Google Drive so you can create and edit Google Docs, Sheets, and Slides via the Documents and Media...

Enabling Links to Google Drive Documents

Official Documentation

Enabling Links to Google Drive Documents Liferay supports Google Drive in Documents and Media. When enabled, you can create shortcuts to your Google Drive files that enable you to view and manage...

Managing Document Access

Official Documentation

Managing Document Access Effectively managing document access in Liferay ensures that your organization’s data remains secure while being accessible to the right users. Control document access by...

Enabling and Configuring Sharing

Official Documentation

Enabling and Configuring Sharing The Sharing configuration allows users to share files with each other. You can enable file sharing at the Global, Virtual Instance, and Site scopes. Sharing is...

Enabling LibreOffice / OpenOffice Integration

Official Documentation

Enabling LibreOffice / OpenOffice Integration LibreOffice and OpenOffice are open source productivity suites that you can integrate with Liferay. By default Liferay includes PDFBox, which generates...

Documents and Media

Official Documentation

Documents and Media The Documents and Media application stores and manages files in your Liferay instance. This includes files uploaded directly to Documents and Media, as well as those uploaded in...

Managing Document Changes with Checkout

Official Documentation

Managing Document Changes with Checkout When you check out a document in the Document Library, only you can make changes to it until you check it back in. This prevents conflicting edits on the...

Permissions and Documents

Official Documentation

Permissions and Documents With Liferay's permissions framework, you can control which users can create, view, download, and manage Documents and Media assets. You can give permissions to an...

Sharing Documents with Other Users

Official Documentation

Sharing Documents with Other Users Using DXP's Documents and Media app, users can share files directly with each other. You can disable sharing. For instructions on this, see Enabling and...

Enabling Optimization of Animated GIFs

Official Documentation

Enabling Optimization of Animated GIFs To scale animated GIFs, Adaptive Media uses an external tool called Gifsicle. If Gifsicle isn't installed and image/gif is included as a supported MIME type,...

Using Adapted Images in Site Content

Official Documentation

Using Adapted Images in Site Content Adaptive Media operates in the background to create multiple resolutions for images uploaded to Liferay DXP. When used in blogs, web content, or content pages,...

Configuring Document URLs

Official Documentation

Configuring Document URLs Liferay 7.4 U27+/GA27+ When a file is uploaded, Liferay automatically generates a friendly URL for accessing it. This URL uses the following structure:...

Creating and Editing Documents with Google Drive

Official Documentation

Creating and Editing Documents with Google Drive You can use Google Docs™ to create and edit text documents, spreadsheets, or presentations for storage in the Docs and Media library. When you...

Creating and Editing Documents with Microsoft Office 365

Official Documentation

Creating and Editing Documents with Microsoft Office 365 Use Office 365™ to create and edit text documents, spreadsheets, or presentations for storage in the Documents and Media library. After...

Limiting File Size

Official Documentation

Limiting File Size You can configure file size limits in Documents and Media. Set a maximum file upload size or for more granularity, define file size limits based on MIME Types. This can take...

Managing Image Resolutions

Official Documentation

Managing Image Resolutions You can manage adapted image resolutions via the Adaptive Media application. This includes manually generating adapted images, disabling/enabling resolutions, as well as...

Configuring Limits for File Previews

Official Documentation

Configuring Limits for File Previews Liferay DXP 2024.Q1/Portal GA112 Users can preview certain documents (e.g. PDF or text files) in the Documents and Media application; however, previews can...

Copying Folders and Documents

Official Documentation

Copying Folders and Documents Liferay 2024.Q1+/Portal GA112+ With Documents and Media, you can copy folders, files, and shortcuts between sites and connected asset libraries. This can accelerate...

Editing Images

Official Documentation

Editing Images Liferay's Documents and Media includes a built-in image editor for cropping and rotating images without switching contexts. To use the image editor, open Documents and Media, click...

Publishing Documents

Official Documentation

Publishing Documents Liferay makes it easy to publish and showcase documents and other types of media files. As you begin uploading media files, you probably want to start sharing them on your...

Using Adaptive Media

Official Documentation

Using Adaptive Media Liferay 7.4+ Liferay Adaptive Media processes images stored in the document library to produce copies at different resolutions. Once generated, you can use the adapted images...

Adaptive Media Configuration Reference

Official Documentation

Adaptive Media Configuration Reference Liferay 7.3 U28+/GA28+ and 7.4 U78+/GA78+ With Adaptive Media, you can configure supported media types, determine the resolutions used for previews and...

Adding Image Resolutions

Official Documentation

Adding Image Resolutions By default, Adaptive Media includes two image resolutions: preview and thumbnail. You can define additional image resolutions to help optimize site performance for common...

Using Workflow with Documents and Media

Official Documentation

Using Workflow with Documents and Media Documents and Media is fully integrated with Liferay's workflow engine. This means you can define custom review and approval processes for your files. In...

Uploading and Managing

Official Documentation

Uploading and Managing Use your Liferay environment to upload and manage digital assets. This section covers topics from the basics of uploading files to advanced management of digital documents...

Enabling DocuSign Digital Signatures

Official Documentation

Enabling DocuSign Digital Signatures Liferay Portal 7.4 GA3+ You can now integrate DocuSign digital signatures into your Liferay documents. DocuSign is a service that manages documents to be...

Migrating Documents and Media Thumbnails to Adaptive Media

Official Documentation

Migrating Documents and Media Thumbnails to Adaptive Media DXP automatically generates image thumbnails in Documents and Media using Adaptive Media, which is included by default starting with DXP...

Creating Documents

Official Documentation

Creating Documents You can use external tools like Google Drive and Microsoft Office 365 to create, edit, and store documents, spreadsheets, and presentations directly within Liferay's Documents...

For Liferay 7.3.x and Earlier

Official Documentation

For Liferay 7.3.x and Earlier The Documents and Media application comes with a built-in image editor. Edit images right from your browser and apply filters, adjust contrast, or crop. In the...

Linking to Files on Google Drive

Official Documentation

Linking to Files on Google Drive You can create files in your Document Library that link to files in Google Drive™ or images in Google Photos™. To enable this functionality, see Enabling Links to...

Managing Files

Official Documentation

Managing Files Once you've added files to your document library, you can manage them via the Documents and Media UI. To access management actions for a file, select it or click Actions (Actions...

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